KPMG LLP (UK) have been appointed by UK Power Networks to provide an internet based service known as Reward Gateway.
The purpose of this Privacy Statement is to inform you how your personal data will be treated and what protection is in place, in accordance with the General Data Protection Regulation (GDPR). You are currently accessing the Reward Gateway website, which is operated by KPMG on behalf of UK Power Networks.
By using and submitting your information to us through Reward Gateway you are agreeing to the collection and use of your personal and non-personal information (and that of any dependents or next of kin as provided by you) as described in this Privacy Policy.
Purpose for which Data will be used
The personal data contained on this website has been provided to KPMG by UK Power Networks’ HR Department to help you improve your understanding and awareness of your total remuneration package and of the benefits offered. If you provide us with any additional personal and non-personal data, we will share this with UK Power Networks’ HR Department.
Use of your Personal Data
We will process your personal data in order to provide and maintain the Reward Gateway scheme. We will not process your personal data for any other purposes unless we obtain your specific consent, or are otherwise required or permitted by law or professional standards.
Your personal data will primarily reside in the EEA.We may share your personal data that you submit to us via the Reward Gateway website to other member firms in the KPMG network of firms or to subcontractors working on our behalf (including transfers across geographical borders) who are required to protect your personal data in the same way as us. Where your personal data is accessed by any other KPMG firm or any of our subcontractors we will make sure that:
Rectification, Blocking, Deletion of Personal Data
The Reward Gateway system works best when the information provided by you is as accurate as possible. Please ensure that the information about you on Reward Gateway is correct and up to date. If you feel any of the information held about you is incorrect then please speak to your HR department.
Data Security and Storage
KPMG has appropriate technical and organisational security policies and procedures in place to protect your personal data and information from loss, misuse, alteration, disclosure or destruction.
Additionally, we aim to ensure that access to your personal data is limited to those who need to access it. Those individuals are required to maintain the confidentiality of such information. We have put in place procedures to deal with any suspected data security breach and will notify you, UK Power Networks, and any applicable regulator of a suspected breach where we are legally required to do so.
We use reasonable efforts to retain personal data collected from you only for so long as we need such data in accordance with the purpose for which it was collected or until we are requested to delete it by UK Power Networks (if earlier).
Cookies
A "cookie" is a small piece of text that a web site places in the cookie file of your browser and that allows the site to remember who you are. Cookies cannot be used to run programs or deliver viruses to your computer. KPMG only uses cookies in accordance with applicable laws.
Cookies by themselves do not tell us your email address or otherwise identify you personally. If you visit a KPMG web site, we use cookies to compile aggregate statistics to help us determine what areas of the site visitors prefer. If you subsequently register with a KPMG web site, this information may be linked to a cookie in order to enhance and personalise your online experience (e.g. by welcoming you back when you return or providing you access to your registration information).
You have the choice of deciding whether to accept cookies or not. You can set your browser to notify you when you receive a cookie or to reject cookies. However, please be aware that if you do not accept a cookie, you may not be able to fully experience some of our Web site features.
Right to withdraw consent
In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please contact HR Services Benefits once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.
How you can contact us
If you have any queries about the contents of this Policy or your personal data, or wish to make a request in relation to your personal data, please contact us by email at hrservicesbenefits@ukpowernetworks.co.uk or in writing at: HR Services Benefits,
UK Power Networks
2nd Floor,
Energy House,
Hazelwick Avenue,
Crawley
West Sussex,
RH10 1EX